Submit a Request for Proposal (RFP)

Vendor Proposal Submission

Are you looking for a technology partner to help you drive business excellence and unique customer experiences with new-age digital tools? Connect with our experts today to preview the enterprising opportunities.

Share your RFP, RFI, RFQ, ITB, ITT, and other project requirements with us using our submission form.

Submit Your RFP/RFI

Have more data that doesn’t fit here? Send us an email at [email protected]

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Our RFP Approach

How do we handle your RFPs?

Compiling the inputs from our experts from various departments, we crucially analyze the quality, requirements, budget, and other factors of the RFP to create a viable response document or proposal.

How Do We Evaluate An RFP?

We prepare a Bid Team involving the skills and knowledge required to professionally respond to a client’s requirements to review the RFP artifacts and measure the skills, ability, and leadership to carry the team to a winning proposal.
The project opportunities are assessed in relevance to our services, technology expertise, and industry knowledge.
RFPs are evaluated based on the proposed project timeline and availability of the right personnel, including access to Subject Matter Experts (SMEs).
We take adequate time to carefully evaluate the RFPs to analyze any predetermined choices from the prospects further.
Our evaluation process may also involve connecting with potential customers to enable informed decisions.

Submitting Our RFP Response

We draft an RFP response or a proposal that clearly states the project scope, capabilities, and assumptions based on our research, reviews, and inputs from our SMEs.
Once the authorities approve, the final draft of the proposal is submitted to the buyers for consideration, ensuring no contradictions, confusing terms, or inconsistencies.
Adhering to the submission requirements outlined in the RFP, the proposal is either submitted as a soft copy or a hard copy, or both.
If no record of receipt is received from the buyer within 2-3 days of submission, a follow-up is sent requesting one.

Completing An RFP Process

We ensure all data and documents referred to and researched concerning the RFP are deleted, retaining only those relevant to the final submission.
At this stage, we review the entire RFP process to understand what worked and what needs modification to improve our RFP responses.
We ensure our process gets more effective and efficient with each RFP response.

Vendor selection

Evaluating RFP proposals?

Why is Vendor Selections Phase important?

Have questions about choosing the right RFP vendor? Here’s a detailed guide on:

RFP Response Evaluation and Vendor Selection!

Why RFP?

What is RFP and Why is it Important?

A Request for Proposal (RFP) is a document that businesses, government organizations, or non-profits draft when seeking multiple bids for a project. The RFP normally outlines the project’s requirements, and the process helps identify and shortlist vendors that best qualify for the project.

Breaking down the RFP Process:

Top reasons why you need RFP?

RFP streamlines and simplifies the bidding process
The RFP process helps you better compare vendors based on skills and experience.
You can understand your options better based on price and project scope.
RFP documents can help you track key elements of proposals and save time on researching bidders.

RFP vs RFI vs RFQ

Is RFP the only option?

	RFP	RFI	RFQ
What it is	A Request for Proposal is created when the company is interested in partnering with vendors and is open to new approaches and ideas.	A Request for Information is created when a company needs a particular solution but is not ready to purchase it yet.	A Request for Quotation is created when a company is well-researched and knows exactly what service they want from the vendor.
When do you need it	When you have a complex, unique, or large-scale project and are open to new approaches and ideas.	When you are unclear about the project needs but want to explore the solution options.	When you have a simple project with clearly defined project needs or solution requirements and are looking for a vendor to fulfill it.
What to include in it	Comprehensive details of the project needs and challenges.	Elaborated, open-ended questions describing the project needs allow the vendors to explain their available services and capabilities.	A list of specific project needs and requirements that can be evaluated for pricing.

How To Create RFP?

Who creates an RFP and how?

Companies normally create an RFP when they have a project in hand and are in need of a partnership. That is why it is essential to write an RFP that accurately describes the project requirements and clearly specifies the services or solutions desired. Thus, to create an effective RFP, it is recommended to form a team that includes key stakeholders, researchers, proposal writers, experts to review, project managers, and a person in charge to ensure a smooth process.

An RFP must be attractive, accurate, brief, mentions relevant details of the project, and answers the possible questions of a potential vendor. Here are a few key elements to include in your RFP to ensure a response.

The quality of your RFP will either help you attract the right vendor or steer them away!

Explore our Quick Guide on Creating an RFP That Will Get a Response!

RFP Template

What to ask your potential vendors?

Partnerships help build a company’s reputation. That is why it is imperative to choose your vendors wisely. Following an RFP template can help ask the right questions and gather precise information. Here’s a listing of the top questions to include in your RFP template.

#1 General questions: Include questions on vendor company structure, location, experience, recognitions, affiliations, licenses, and growth rate in recent years.

#2 Questions on existing customers: The number of customers, customer retention rate, top customers, and, more particularly, collecting customer references are key information to seek.

#3 Questions on experience and approach: Questions about project management approach, project strategy or roadmap, system integration capabilities, relevant case studies, reporting and project tracking process, timelines, budget, etc.

#4 Customer stories: Questions about previous customers, their project tracking methods, how they managed customer complaints and feedback, and their customer support system.

#5 Questions on risk management: Include questions to understand their regulatory compliance process, legal issues or complaints, if any, and technology reliability and scalability ratio.

#6 Questions on data security: Frame questions to clearly understand your vendor’s backup and data recovery policy, data access limits, downtime experienced, if any. Also, ensure that the vendors are SOC-compliant and ISO certified.

#7 Sustainability, diversity, and inclusion: Ask questions to ensure your partnership will not derail your ongoing sustainability, diversity, and inclusion commitment & efforts.

#8 Onboarding and contract: Finally, seek information on client onboarding and contract procedures to ensure the partnership commences smoothly.

Creating an RFP can be daunting!

We Can Help You Create or Customize Your RFPs.

With RFP vs without RFP

What if I choose not to create an RFP?

Although an RFP process helps you identify the right vendor for a project, some companies avoid RFPs anticipating a lengthy vendor selection procedure. Also, sometimes the project isn’t complex or unique and can be easily solved by a preferred vendor. In such cases, the project leaders conduct the research organically and identify a vendor that best caters to the project needs. Let’s analyze further to know when to go with and without an RFP!

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	With RFP	Without RFP
Need new approaches or ideas to tackle the project challenges or attain project goals
Need valuable solutions for large-scale or complex projects
Potential to discover new skills and vendors
Easy vendor comparison
Find better price options
Save time on answering repeated vendor questions
Identify apt solutions for specific problems
More detailed and informed vendor selection process
Identifying solutions when project needs are not clear
Have business problems that can be solved by preferred vendors

RFP Best Practices

The dos and don'ts of RFP?

Do’s

Include project needs and requirements in detail
Thoroughly inspect and follow up on the references
Thoroughly research vendor background, past experience, and customer stories
Create a checklist with key elements that help easily determine suitable vendors
Invite more firms with a legitimate chance of winning a bid to respond to your RFP
Request a guide to follow to create RFPs that stands out
Allow vendors a reasonable time to evaluate your RFP and respond

Don’ts

Try not to create an RFP without a project manager, technical leads, or financial decision-makers
Do not overlook the feedback your receive from your RFP planning and development team
Do not wait until the last minute to initiate RFP planning and development process
Do not leave out on critical information
Do not set unrealistic deadlines
Do not insist on following a specific format for RFP responses
Don’t select vendors solely based on first impressions or recommendations

Know more best practices to follow in an RFP Process!

Scroll through our comprehensive guide on Everything You Need To Know About RFP Submissions!

Why us?

Why share your RFP with us?

Our processes are customer-oriented, designed to reduce the cost of operations, address IT challenges, and offer a competitive edge in the market. We begin with a critical analysis of business requirements and technology opportunities and continue our relationship with post-launch support and updates.

ESG Models: We believe in utilizing technology to create smarter ecosystems that integrate environmental sustainability and bring meaningful change to businesses and society. Our pillars of influence help us drive growth and success through quality and integrity. We are ISO 27001:2013 certified and have been recognized as a “Great Place to Work” for two consecutive years.
Data Security: Fingent follows robust security policies to safeguard data, properties, and personnel from threats and vulnerabilities. Ensuring ethical controls and strict procedures under General Data Protection Regulation (GDPR), Personal Identifiable Information (PII), and other data security policies, we keep our research, proposed solutions, product information, and client data safe and away from any security breach.
Business Continuity Plan and Disaster Recovery: We follow a robust Disaster Recovery (DR) and Business Continuity Plan (BCP) to ensure client business operations are protected from any adverse events, disasters, or emergencies, and we deliver the highest quality technology solutions to our clients without disrupting their organizational structure or workflow.
Testing & Quality Assurance: Our testing and quality assurance policies aim at improving software quality with a Test Early and Test Often methodology. Our best-in-class practices allow us to detect and solve problems at the earliest stage of project management to ensure increased efficiency, better quality results, and reduced costs.
Pricing Models: We follow a "Fixed Price Model" or "Time and Materials Model" or a blend of both to match our customer requirements.
Risk Management: We understand the involvement of risk in software development. Thus, we prepare our team to minimize the impact of software project risks through a careful risk analysis, containment, and mitigation process.

A unique process and approach to handling projects make a partnership reliable, trusted, and successful.

Our top technology expertise

Center Of Excellence

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Our Global Locations

Fingent has offices in the U.S.A, Australia, U.A.E., and India. Get in touch with us, and let’s start a conversation.

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